3 Tools All Recruiting Coordinators Need to be Successful

Recruiting is a great field to work in if you really want to make an instantaneous, tangible impact on someone’s life. Most recruiters start out as recruiting coordinators, a critical and often difficult position to work in.

A common misconception about recruiting coordinators is that you’re only scheduling interviews and setting up candidate travel/reimbursements. Anyone who’s a recruiting coordinator knows that’s not the full story. Recruiting coordinators have strong communication skills, intimate knowledge of hiring best practices, and directly impact all interviews.

Unfortunately, as a recruiting coordinator, it’s difficult to leverage all of your knowledge to improve hiring practices without using the right tools to free up your schedule. Here are 3 tools that are key to your success:

1) A Hiring Assessment (Pre-Employment) Tool

There are many different types of assessments/pre-employment tools out there, so it’s important to pick the one that will help you find the candidates with the skills necessary to excel at their job. There are a lot of different types of tests out there, but the most common ones are job knowledge tests and personality tests.

Generally, these assessments are administered once a candidate passes an initial phone screen, but they can be implemented at any point within the hiring process. Administering one before a time-consuming onsite interview is a great way to filter out candidates and confirm their skills.

In fact, a recent CareerBuilder survey found that hiring managers caught 56% of candidates lying about the skills that they have on their resume. Leveraging an assessment can save you valuable time– and also provide your hiring managers and interviewers with a great pool of (actually) qualified candidates!

Check out top pre-employment testing software here.

2) A Candidate Sourcing Tool

On average, finding great candidates can take anywhere from 2-3 weeks. In the fast-paced world of hiring, that’s just not fast enough to secure top talent before other companies.

As a recruiting coordinator, you know more than anyone who exactly the company is looking for and how long the interview process will take. Leveraging a sourcing tool is a great way to help automate one of the most time-consuming aspects of your job.

How does it work? A typical sourcing tool will take any of your open job postings and automatically find candidates with the skills to match the job posting. It’s a great way to augment the outreach that you’re already doing– and you might even find candidates you wouldn’t have found on your own!

Interested? Here are some candidate sourcing tools.

3) An Interview Scheduling Tool

The most time-consuming aspect of a recruiting coordinator’s job by far is scheduling interviews. Don’t believe us? The next time you schedule an interview, try timing yourself. You’ll be surprised (and maybe disheartened) by just how long it takes to line up busy schedules. Not to mention that, a lot the time, you’re waiting for an email response back from the candidate to confirm an interview.

An interview scheduling tool, however, automates that entire process. This means that everything from phone screens to onsite interviews are on the books in under one hour. Speeding up this typically arduous process means you can spend more time talking to candidates and help prepare them for their interviews. With a reported one million more job openings more than unemployed individuals, any tool that can improve the candidate experience (and, thereby, differentiate your company) is a game changer for your organization.

Being a recruiting coordinator can feel a lot like juggling…if everything is on fire. Leveraging any of the above tools will finally give you that opportunity to use the skills you’ve been cultivating. And who knows– with all that extra time, maybe you’ll finally be able to work on an interesting project to nab that promotion.

Ready to level up your Candidate Experience?  


Time’s up for interviews full of scheduling headaches. It’s time for candidate-centered, connection-driven interviews instead. To read more about how to make that happen for your team, download 5 Steps to Hiring Top Talent at Scale now.


GoodTime Hire is the first and only hiring experience solution that streamlines the candidate experience, enables smart scheduling, and scales inclusive hiring experiences that reflect your company's DE&I goals while cutting hiring expenditure by up to 50%.